One way of creating an asset in Fixed assets, Fixed assets, Assets is by capitalization of expenses.
In this scenario user had generated an asset by capitalizing an invoice and then when he went back to add additional expenses to it, he couldn’t see those invoices/ credit memos undercapitalized expenses grid.
What is causing the user to not see the invoices in the list?
First we need to look at the setup of the linking between the expenses and the asset, when the creation consists in capitalizing the expenses.
This screen is used to setup rules for grouping several Expenses on the same Asset, by specifying the Expense field(s), the values of which will be used to filter the list of Capitalizable expenses.
Upon creating an asset via Capitalization of expenses, a comparison will be made on the value of these fields between the expense chosen as main expense and other Capitalizable expenses. Only compatible expenses, i.e those with identical values (or empty if the setup authorizes it) will be kept and will be possibly assigned to the same asset. For example if the grouping rule concerns the Supplier field, only the expenses made with the same provider as the one entered on the main expense may be selected to create or enrich an asset.
When adding expenses on an existing asset, the comparison will not be made with the main expense values but with the asset ones (if these fields do exist in the FIXDASSETS asset table. If they do not, the grouping criteria will be applied to the main expense valuation).
How to allow the other invoices/expenses to show on the list?